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Invite someone to book

Two situations call for an invitation: a place freed up and someone on the waitlist should have it, or you want a specific person on a trip that is closed to everyone else.

From the waitlist

Section titled “From the waitlist”
  1. Open the trip, then Participants. The Waitlist card lists everyone who joined it.
  2. Choose Invite to book next to a name. They receive “A spot opened up” with a personal link. Resend sends it again; Remove takes them off the list.

Anyone else

Section titled “Anyone else”
  1. In Participants choose Add participant, then Send booking invite.
  2. Enter their name and email. They receive “You’re invited to book” with a personal link and a booking code, and appear as Invited in the Waitlist card until they book.

What an invitation does

Section titled “What an invitation does”
  • Opens checkout for that person while the trip stays closed to others.
  • Makes sold-out packages available to them. Sold-out add-ons stay unavailable.
  • Approves their booking automatically. If they owe a balance, the usual 30-minute payment hold applies.
  • Works once, for the invited email only.

Adding someone directly

Section titled “Adding someone directly”

Add participant → Add directly records a person you have already dealt with outside Navigator: name, email, package or amount, and what they have paid so far. They receive an email with a sign-in link to complete their details. Use this for bookings you took elsewhere, not as a replacement for an invitation.

Section titled “Related”